The Best Way to Use the Last Five Minutes of Your Day

by Andy Kaufman on August 9, 2011

I went on a video shoot with my 16 year old son this afternoon. He has an interest in video production and filmmaking for a living some day so instead of wondering about what university to go to or classes to take, we’ve been hitting the pavement and developing videos for local companies. It’s been a fun experience, and today was no exception.

As we drove away from today’s shoot, I asked him, “So, what went well? What should we do differently next time?”

The truth is, today’s shoot went great! The equipment checklist that he has been working on helped make sure we didn’t leave anything signficantly important at home. And the list of questions were very helpful for the interviews with customers. But we did come across a couple ideas on what to do differently. For example, we were once again reminded that an extra extension cord would have been helpful. It’s now on his equipment list.

Asking these questions reminded me of one of my favorite HBR bloggers: Peter Bregman. In this article he expands on the value of asking questions like these at the end of the day. We think of post-mortems or lessons learned for projects. But why not after a meeting? Or as we wind down a day at work?

Enjoy the article. Then let me know, “What did you like?” :)

{ 0 comments }

Absence Makes the Heart Grow Fonder (for Work)

by Andy Kaufman on July 5, 2011

I opened my inbox today to a message from our online backup provider. It seems they miss me. My laptop was turned off over the extended Independence Day weekend so it wasn’t backing up.  They were concerned.

I’m so glad to be missed!

I don’t say that because I feel unappreciated! Rather, traditionally it’s been rare for me to be offline that long. Whether on family vacations or extended trips when giving keynotes overseas, it’s pretty normal for me to have laptop in tow and to be online daily.

Which is a problem I’m working on.

There really is something to the phrase that absence makes the heart grow fonder. Time away–getting a break–can help us be so much more productive when we return. Tony Schwartz from The Energy Project is a clear voice on this topic, which we discussed in a two-part episode of our People and Projects Podcast (see http://bit.ly/TS-1  and http://bit.ly/TS-2).   Tony’s concept of pulsing has been enormously helpful for me and my coaching clients this last year.

For me, I’m working on not having to be shackled to my laptop as often as I have been in the past. For some of us, it might be taking a step away from the desk and take a lunch more often. To be more plugged in and focused, it might just mean we need to unplug more than we do.

I’m working on Tony’s suggestion to timebox activities to 90 minutes or less. I even use that concept in our workshops–making sure we never go more than 90 minutes without a break.

So with this in mind, here’s my challenge as we head into the second half of this year: Look for ways to step away. Look to do more pulsing instead of pushing. Then watch for how that time away pays off with more focused productivity.

P.S. For additional skills on managing your time and  productivity, check out our e-learning module entitled 5 Keys to Getting More Done with Less Stress.

{ 0 comments }

Leadership Lesson from a Turbulent Flight

by Andy Kaufman on June 6, 2011

My flight from Chicago to Las Vegas this afternoon provided a helpful illustration… I was sitting in the last row on the right aisle on a full flight. Across from me was a young woman who I couldn’t help but notice. Any time there was an odd sound or movement of the plane due to light turbulence, she sat up in her seat with a very concerned look on her face. When I say “concerned”, I mean panicked. She grabbed the seat in front of her (a bit to the dismay of the guy who was sitting in that seat, who couldn’t help but feel her presence) and strained to look out a window in the rows ahead (as ours were blocked by engines).  When the turbulence dissipated, she rested back in her seat until the next wayward bump or drop or sway appeared to torture her.

As we neared Las Vegas, the turbulence became more pronounced. If you fly a lot, it’s fair  to say our turbulence was strong but not extraordinary. Yet that didn’t stop the panicky seat grabber across the aisle from me. She was on full alert!  Once we landed, she hugged her seatmate with the passion of someone who just escaped death! I fully expected her to break out in applause and then kiss the floor when she exited the jet bridge!

For some reason this all made me giggle a bit inside. There was a day when I was a nervous flier so it’s not that I’m unsympathetic. It’s just that over the years, you learn things, right? Like what normal turbulence feels like and how the planes are designed to handle it. Like when it’s windy or hot or you’re going over mountains there’s more opportunity to have turbulence. That you’re statistically safer in the airplane than you are riding to the airport. With experience, you learn that this is not a situation worthy of panic. It’s just a bumpy flight on a windy arrival.

Experience allows you to calmly finish a Sudoku puzzle when the rookie is freaking out. Experience teaches you to watch the flight attendants. If they’re flipping, then it’s time to call for your mommy! But when the aft flight attendant was happily reading her People magazine while my fellow passenger was desperately holding the seat in front of her like it was the last life jacket on the Titanic, you learn to realize it’s just not a big deal.

Experience, as it turns out, is a big deal. In some industries (dare I say flight attendants in some cases?), seniority becomes an excuse to not work as hard. “We’ve paid our dues” could summarize the mindset. I don’t subscribe to that line of thinking. Rather, experience is a gift that gives us the excuse to be more productive and make less mistakes rather than just make excuses.

Experience can help you lead with peace and a clear mind since this isn’t your first day at the rodeo. Whether a seasoned passenger on a bumpy flight or the veteran bull rider getting on an animal named Vicious Tornado, experience provides perspective.

Are you freaking out today over a situation on a project or on your team? Maybe not on the outside, but on the inside do you feel like Vicious Tornado has been bucking through your digestive system?

Cast your gaze toward those with more experience. Watch how they react. Seek to learn what experience has taught them. And call back to the bumpy flights you’ve survived, whether on a plane or on projects. Experience can tell you when to get back to your Sudoku puzzle and when to get mommy on speed dial. :)

{ 0 comments }